Job Summary

We are seeking an organized, proactive Administrative Assistant to manage daily office operations, support staff with clerical tasks, and ensure a smooth, professional environment.

Responsibilities

• Office Management: Greet visitors, manage correspondence (emails, letters, faxes), and maintain office equipment.
• Clerical Support: Prepare reports, update databases, manage files, and handle expense reporting. Drafting and sending various client agreements, maintaining electronic and physical filing system, and supporting HR tasks.
• Scheduling: Coordinate meetings, appointments, event planning, and travel arrangements for staff.
• Inventory: Monitor and order office supplies, ensuring a well-stocked environment.
• Administrative Projects: Assist with special projects and provide clerical support to management.

Requirements & Qualifications

• Experience: Proven experience as an administrative assistant, or in a similar role.
• Skills: Proficiency in MS Office (specifically Excel and Word) and office equipment (printers, scanners).
• Communication: Skills to support personnel, management and clients
• Organization: Strong multitasking abilities, attention to detail, and ability to prioritize work.
• Education: High school diploma or equivalent; additional qualification is a plus.